Guides
How to plan a working day
Long articles about estimation, focus and capacity. The methods work without our app — that we build one is stated in every article rather than hidden between the lines.
Weekly capacity planning: how many hours you actually have
For most knowledge workers, 40 contractual hours produce 22 to 28 hours of plannable working time. Planning with 40 means being structurally 40 per cent overbooked. This guide shows how to calculate your real weekly capacity and what to do with the number.
- August 7, 20265 min read
The Eisenhower matrix: why it fails for most people — and how to make it work
The four-box grid of important and urgent is the best-known prioritisation method and the most commonly misused. The reason: both axes get guessed instead of derived…
PrioritisationMethodTime managementDay planning - July 24, 20265 min read
Context switching: what a project switch really costs — and how to do the arithmetic
Multitasking is fast switching in the head, and every switch has a price. This article puts the cost in minutes, explains why three projects in parallel are worse th…
FocusTime managementDay planningMethod - July 10, 20266 min read
Timeboxing: a practical guide, block sizes, and the five mistakes that kill it
Timeboxing means giving work a fixed span instead of an open end. This guide explains how it differs from calendar blocking and pomodoro, gives block sizes for diffe…
TimeboxingFocusDay planningMethod - June 26, 20267 min read
Time estimation: why you always guess too low — and how to fix it
Your estimates are not randomly wrong, they are systematically low. That is good news, because a systematic error can be calculated away. This guide shows how to bui…
EstimationDay planningMethodTime management - June 12, 20269 min read
How to plan a working day that survives until 5pm
Most day plans are dead by eleven. Not for lack of discipline, but because they budget time that never existed. This guide shows how to work out your net time, sched…
Day planningTime managementMethodFocus